Virtual Wedding Fairs, Herts, Beds, Bucks.

Welcome to the Virtual Wedding Fair via Instagram Stories run by The Virtual Wedding Co.

Our next dates in Herts, Beds and Bucks is Sunday 21st June 10 – 12pm.


I run a combined a once monthly Virtual Wedding Fair and Virtual Wedding Fair E Magazine.

The Virtual Wedding Fair runs via Instagram Stories, and The Virtual Wedding Fair E Magazine comes out post the Live event, as a free gift to brides and grooms, and is sent out to ALL participants and Venues (with everyone’s bios/contacts and exclusive offers)  The magazine is the lynchpin to the whole enterprise in fact and all those participating should be willing to send out the magazine to their brides and grooms.

Both the Fair and the E-Magazine are specifically aimed at brides and grooms looking to get married in the Oxfordshire area who are unable to attend wedding fairs or visit suppliers so easily because of covid19. Our Stories also synch to our Facebook Stories.

Here’s May’s issue:

By attending the Virtual Wedding Fair via Instagram Stories your audience won’t forget you and you can keep your brand alive. We know lots of future newly engaged are still planning their big day for 2021/2022 and would LOVE to see suppliers and venues ❤️ and make contact.

Kelloggs ( the cereal brand) invested heavily in advertising during the great depression and guess what – it’s rival brand Post – well have you ever heard of them?  Kelloggs is now the industry’s dominant player.


The event is a pre paid Live event for preferred suppliers/venues covering the Oxfordshire region. So only those who have pre paid and given me their Instagram name can submit a Story.  This is to keep the event exclusive.

I limit the number of suppliers in any one category.

You will get:

  1. 2 x Stories via Instagram Stories (you post these yourself) 3 x Stories for wedding venues.
  2. A promo on social media FB and Instagram announcing you are joining the Live Fair.
  3. Full Page feature in my E Magazine (I create this for you)
  4. An advert in my venues page on my website. (I create this for you)

 The Virtual Wedding Fair & E-Magazine Costs – Wedding Venues

 Free to Wedding Venues.

Only ten wedding venues can participate each month.

Wedding Venues may submit THREE STORIES

 The Virtual Wedding Fair & E-Magazine Costs – Wedding Suppliers

 £30 paid in advance to post TWO Instagram Stories

Includes: full page feature in the E Magazine.

Only pre-paid participants can join.

You must have an Instagram account to create your Story.

TWO Stories per participant.

You can add up to 15 second video and no longer – Instagram stories cuts them.

Unless you are a singer/entertainer (there is a way round producing a longer video am sure you are up on this – but no more than 45 seconds)

Maximum of 35 suppliers can participate each month.

 If you are a Wedding venue I require the following:

  1. Confirmation you are going to attend the Instagram Fair so I can promote your attendance on social media.
  2. Your preferred contact details for the Magazine.
  3. Photos of your venue unless I have photographed there myself.
  4. If you are interested in your hotel’s personalised edition of the E Magazine (featuring only your establishment please email me for details)

If you are a supplier I require the following:

  1. Confirmation you are going to attend the Instagram Fair so I can promote your attendance on social media.
  2. You will be sent an email when your promotion is scheduled.
  3. Let me know any venues where you are a preferred supplier.
  4. A paragraph about you/your business for the magazine.
  5. All your preferred contacts and your exact business name/Instagram name etc. Make sure these are correct.
  6. 4/5 photos about you. I might not use all but good to have selection.
  7. Any discount offers for the magazine (these might be different to your live Instagram Story) to help you trace where the offer came from.
  8. You also should be clear if offering a discount that this is not available to current bookings.
  9. Please provide your discount in writing rather than a picture as these are hard to scale in the magazine.
  10. The great thing is you can change this info each month.
  11. I will copy and paste this info to the bio and magazine and if any spelling errors/incorrect facts I am afraid these can’t be changed. So please read it through carefully.
  12. FYI Suppliers are limited per category and only up to 35 suppliers maximum can attend.

A little bit about me

I am a Wedding Photographer and a preferred supplier for many of Hertfordshire’s top venues; if you want to follow me on Instagram or FB @artbyclairephotography.

My background is in magazines and have worked for the top magazines and newspapers in London as a Picture Editor before becoming a photographer and moving to the shires.

I thought wouldn’t it be fabulous to have a Virtual Wedding Fair via Instagram stories for all the suppliers I know. Combined with a Monthly E Magazine featuring participants.  It’s a great way for us all to have some fun, extend our wider audience and attract future brides and grooms who are currently planning their 2021/2022 wedding.

Kind regards Claire Patterson


Advertising in the Virtual Wedding Fair E Magazine

If you ONLY want to advertise in the Virtual Wedding Fair E Magazine (and not attend the Fair)  or my supplier list is full, then I am able to offer some advertising slots at a higher rate.  (This is because I want to encourage people to participate in the Live Event too)

Slots are limited and on the basis of preferred & trusted suppliers only.

Here’s the advertising costs per monthly edition:

¼ page advert   = £30

½ page advert = £50

Full page advert = £70

You need to send me your photo/contacts/offer asap each month in order to feature.

Email for details.


I will send you a receipt for this event

FYI: It is non transferrable to any other event should you not attend or for any reason be unable to post your Story.

Instagram Name

You must supply me with your Instagram name in advance so I know who is attending.

Advertising the event

I will advertise it via the usual social media portals & FB groups but the more exposure the better so if you can circulate any of our flyers.  You can also find either on my FB page @artbyclairephotogaphy or on Instagram @artbyclairephotography


If anyone needs a hand getting up and running with Instagram and Stories etc then I do offer 1:1 mentoring for technophobes (£30) so do let me know.

Instagram Story

You may want to make your Story a gift voucher, or an offer or a future token off your product – whatever sells your services best.  Remember your story can remind clients of your services even if you are not currently working. Or offer exclusive vouchers to use post covid 19

How to make your Story for the event:

  1. Familiarise yourself with creating a ‘Story’ via Instagram Stories
  2. This is in the top left of your instagram account.
  3. You can either make a Story by clicking the + button
  4. You have access to more features if you do it this way.
  5. You can add all sorts of graphics and interactive gifs
  6. You will also see the option to add the @artbyclairephotography

(you will need to manually type this in)

  1. Do not make more than TWO
  2. There is another way of doing a Story too. Make a normal Instagram post and then add it to your Story (see the airplane button) and then add your fun stuff and practical information but don’t forget to tag me @artbyclairephotography
  3. Only make TWO stories during the two hours.
  4. You can post your stories one at a time or spread out over the two hours.
  5. Make sure you add my account @artbyclairephotography otherwise I won’t be able to find it. This is SUPER important.  You must tag my name or I won’t be notified.
  6. Make your promotional flyer easy to read and add any details you like – price/location/service etc
  7. You are responsible for your own flyer and the content and any sales/contacts you make post the event.

When to make your Story

  1. As soon as the Virtual Wedding Fair opens at 10am – 12pm, create a ‘story’ for the event but only post it during the actual duration of the event.
  2. I can’t upload it before hand or post the event.

During the Virtual Wedding Fair

  1.  During the two hours of the live ‘Virtual Wedding Fair I will be looking out for all the ‘Stories’ which have tagged me. ( this is done by creating @artbyclairephotography)
  2. The minute you have tagged me then I will find your ‘Stories’
  3. Your ‘Stories’ will be added to my Stories along with all the others giving our clients the opportunity to follow you directly on Instagram and contact you directly for the product/service you are offering.
  4. Once you have posted your Stories between 10am – 12pm, sit down and wait for your Story to appear in my Stories.
  5. I can only post up to 100 stories per 24 hours but you may need to check back on the market several times during the event.

How it works for newly engaged couples wishing to attend:

  1. The future brides and grooms come to my Instagram account and click on Stories at the date and time of the event.
  2. They tap the Stories @artbyclairephotography to go through the participants and then go to their account go get further details.
  3. Your instagram name will automatically appear on your ‘Story’ if someone taps it.
  4. A quick way of scanning through the stories is to tap the screen twice to get you to the next Story.

Post the Event

  1. After the event all the participants who have taken part will be visible in my Stories section for 24 hours.
  2. After the event I will store everyone’s details in the Event’s date in the ‘highlight’ section called Virtual Wedding Fair (and the date of the event) so clients will be able to find your details and post whenever they like.
  3. All Stories posted via Instagram also synch to our Facebook page @artbyclairephotography at the same time
  4. Everyone will receive a link to their copy of the E Magazine post the event.

Bride and Grooms Contact Details

I incentivize brides and grooms to email me so can send them their free E magazine gift with all your details.

My Contacts:

Claire Patterson

Mobile: 07951943101


FB & Instagram @artbyclairephotography (this is also the TAG for your Story)